The RMBS sponsors a Contest each year, as an incentive to attendees to actively participate with the conference as well as for providing them with a very good educational experience.
The Contest evaluates the work presented at the annual RMBS symposium in the written, oral and poster categories.
The judges for the written awards will be RMBS board members and non-members as appointed by the Program Chair to help judge the paper submissions.
The judges for the presentation and poster awards are any attendees of the conference.
- Written Award: 1st, 2nd, and 3rd place
- Presentation Award: 1st, 2nd, and 3rd place
- Poster Award: 1st, 2nd, and 3rd place
Special Awards (one each)
- President’s Award
- Program Chair’s Award
- Student Contest Chair’s Award
- Anthony Sances Jr. Award of Merit
The judges for these competitions are again any attendees of the conference.
- Best presentation
- Best poster
Since every paper gets judged and scored before being accepted for publication in the Biomedical Sciences Instrumentation Journal, a Best paper award will be given to the highest scoring paper based on the aforementioned peer-review process.
- To compete for ANY award, a FULL PAPER must be submitted and accepted by the Program Chair.
- To be included in the Student Contest, the first author of the paper MUST have been a student when the research was done and at the time of the conference. Everybody else will be entered in the Professional Contest.
- Inclusion in the Contest is automatic.
- To be eligible for the Student Contest additional information is required on the registration form: the program in which each of the student authors is enrolled (undergraduate, Master, or Doctoral) and the student’s graduation date.
- The Student Written Awards will be given to the first author of the selected papers, while the Presentation and Poster Awards will be given to the student presenting. If different than the first author, it is responsibility of the presenting student to give to the RMBS Contest Chair at the beginning of the conference the program in which the student is enrolled (undergraduate, Master, or Doctoral) and their graduation date, or they will be excluded from the contest.
- It is not necessary for the students to be at the Awards Ceremony to be eligible for the award itself, but unless the student has a valid reason for not being present, the students MUST be a the Awards Ceremony to receive the money associated with the award. If a student is not present at the ceremony and has no valid reason, it will receive only the Award certificate and a pre-registration coupon for the next conference, whereas the money will return to the Student Contest Fund. If the student has a valid reason for not being at the Awards Ceremony (e.g., prearranged travel plans, or incoming project deadlines and/or final exams), the attendance requirement is waived and the student would receive the money associated with the award. The student MUST however notify in advance the Contest Chair of his or her impossibility to attend the Awards Ceremony to still be eligible for the money associated with the award. The decision to accept or reject the student’s valid reason will be the Contest Chair’s.
- The professionals will get only the Award Certificate and a pre-registration coupon for the next conference; no money will be associated with these awards.
Comments for the Student Contest
- The awards are independent of each other with the exception of the Special Awards, so it is possible to win more than one award. The Special Awards are given to students who do not win any other awards.
- If the quality of a competition is lower than expected, the Contest Chair reserves the right not to present one or more of the awards.
- The amount of money for each award is decided yearly based on the available funds for the Student Contest. To increase the number of students coming back year after year, each award includes a paid pre-registration for the following year’s conference, redeemable only by the winning student (it is not transferable). The amount of money needed to cover these preregistrations is set aside each year and is added to the funds available for the following year’s conference. The amount of money spent each year to cover the previous year’s pre-registrations is subtracted from the funds for the Student Contest before the conference start and the amount of money for each award is decided based on the money left after covering the pre-registrations.
- The amount of money is divided so that all first place awards get the same amount of money, second places get less money than the first place but more than third. Depending on the budget and the number of awards given out, the amount for the special awards could be the same as the 1st place, the 2nd place or somewhere in between.
- Any attendee can participate in scoring the students’ presentations and posters for an award.
- The President, the Program Chair, the Contest Chair, and the judge in charge of the Anthony Sances Jr. Award of Merit select at least five possible nominees in rank order for their awards, and the Student Chair selects the winner as the first name on their list that has not yet won an award.
Comments for the Professional Contest
- Every attendee will be encouraged to participate as a judge of the Professional Contest.
- As an incentive, a paid pre-registration for the following year’s conference, redeemable only by the winning professional (it is not transferable), may be included, if funding is available.